One shared core
Scheduling, patient records, online booking, configurable forms, payments, reminders and a waitlist work together in one platform.
Podiatry practice management software for Belgium
VIMA is not a generic calendar tool. It is practice management software for podiatrists and podologists in Belgium: scheduling, online booking, patient records with Belgian eID, intake forms, reports, a waiting list and follow-up in one workflow.
I am very happy with the switch to VIMA. Everything was handled very quickly and professionally. The transfer of my data from my previous software to VIMA went very smoothly. Thanks to the personal approach and fast response, the transition felt very easy. Aurélie Peers, podiatrist in Tielt
Does this sound like your podiatry practice?
Patient records are scattered across paper folders, Excel sheets and loose documents.
One electronic patient record per patient with history, photos, intake forms and reports. Searchable in seconds.
The phone keeps interrupting you while you are treating patients.
Patients book online 24/7 through your personal booking link, and the confirmation goes out automatically.
You juggle a separate calendar, records tool and billing that do not talk to each other.
Scheduling, patient records, intake forms, reports and payments live in one system that works together.
No-shows cost you treatment time and revenue every week.
Automatic reminders beforehand and a waiting list that fills freed-up slots quickly.
Your workflow from appointment to follow-up
1Scheduling
Plan consultations per practitioner, location and treatment type in one clear agenda.
2Intake and forms
Patients complete the intake form at home. Their answers are waiting in the patient record.
3Patient record
Read patient data via Belgian eID. Note findings and add photos and measurements.
4Report
Generate a certificate or referral letter from templates, straight from the record.
5Follow-up
Book the next appointment, send a reminder or add the patient to the waiting list.
Features in the context of podiatry
Online scheduling
Day, week and month views with colour-coded treatment types and multiple practitioners.
Online booking for podiatrists
Bookable 24/7 through a personal link, with treatments, duration and price shown.
Patient records with eID
Electronic patient record with Belgian eID, history, photos and documents.
Intake forms
Your own intake and anamnesis forms, completed by patients in advance.
Reports and certificates
Certificates and referral letters from templates, in one click from the record.
Reminders and waiting list
Automatic email reminders against no-shows, optional SMS, and a waiting list for empty slots.
Paper and Excel, generic calendar or VIMA
| Paper or Excel | Generic calendar tool | VIMA | |
|---|---|---|---|
| Patient record | Loose folders and files | Not included | Full record with Belgian eID |
| Online booking | Phone and email | Sometimes, generic | Built in, tailored to treatment types |
| Intake forms and reports | Paper or Word | Not included | Digital, linked to the record |
| Built for podiatry in Belgium | No | No | Yes |
Built together with podiatrists
- Built and refined with feedback from podiatrists and podologists in Belgium.
- Example of the online booking flow exactly as your patients see it.
- Screenshots show dummy data, not real patient information.
- Confirm current app export, security, processors and the data processing agreement via [email protected].
One core. Depth per discipline.
VIMA is not generic practice software with a different label. We combine one reliable core with workflows that are built in depth for the disciplines we specifically support.
Deep in the workflow
Podiatry forms, the foot record with foot chart and consultation types match daily podiatry practice.
Shaped with practices
Direct feedback from care providers who use VIMA daily guides product choices and helps decide which improvements get priority.
People who stay reachable
When you switch, free personal guidance applies specifically to patient-list CSV import. Confirm broader migration and export scope via [email protected].
More about VIMA for this practice
VIMA.care is podiatry practice management software for podiatrists in Belgium, where the profession is also called podologist or podologue. One system covers online scheduling, 24/7 online booking for podiatrists, an electronic patient record with Belgian eID, intake forms, reports and payment receipts. It is web-based and works on web, iPad, smartphone and Mac, for solo and group practices alike. €30 per month excl. VAT for the first practitioner, 60 days free, cancel monthly. No setup or installation fee.
Frequently asked questions about podiatry software
Is VIMA podiatry software made for Belgium?
Yes. VIMA is practice management software built for podiatrists in Belgium, where the profession is also called podologist or podologue. Treatment types, intake forms and reports follow the way podiatrists work.
What does podiatry software cost, and is there a free trial?
VIMA costs €30 per month excl. VAT for your first practitioner and €25 per month excl. VAT per extra practitioner, with all features included. There is no setup or installation fee. You can try it for 60 days free, with no credit card and no commitment, and cancel monthly.
Can patients book appointments online?
Yes. Patients book online 24/7 through your personal booking link. They choose the treatment, date and time, and the confirmation is sent automatically. SMS reminders are optional.
Does VIMA support the Belgian eID?
Yes. You read patient data straight from the Belgian eID card into the patient record, so it is filled in quickly and correctly.
Is VIMA GDPR compliant?
The public privacy page covers the website and Join flow. Confirm current app export, security, processors and the data processing agreement via [email protected].
Can I switch from Excel or another podiatry system?
Yes. You can import a patient-list CSV with free personal guidance specifically for that CSV import. Confirm broader migration and export scope via [email protected].
Does VIMA work for group practices?
Yes. Multiple practitioners and locations sit in one agenda, each with their own rights. Extra practitioners are €25 per month excl. VAT each and support staff accounts are free.
Can I use VIMA on mobile and on the web?
Yes. VIMA is web-based and runs on any device with a modern browser: web, iPad, smartphone, Mac and Windows. There is nothing to install.