One shared core
Scheduling, patient records, online booking, configurable forms, payments, reminders and a waitlist work together in one platform.
Start 60 days free Start 60 days free
Keep your schedule, patient records and day-to-day follow-up in one place. Patients can book online 24/7 while you stay in control of availability.
Start 60 days free or request a demo
Users share how VIMA helps with clarity, responsive support, switching and feedback.
I am very happy with the switch to VIMA. Everything was handled very quickly and professionally. The transfer of my data from my previous software to VIMA went very smoothly. Thanks to the personal approach and fast response, the transition felt very easy. Aurélie Peers, VIMA user in Tielt
VIMA is not generic practice software with a different label. We combine one reliable core with workflows that are built in depth for the disciplines we specifically support.
Scheduling, patient records, online booking, configurable forms, payments, reminders and a waitlist work together in one platform.
Osteopaths currently work with the configurable shared core: scheduling, online booking, patient records, forms, payments, reminders and the waitlist, set up to match the practice.
Direct feedback from care providers who use VIMA daily guides product choices and helps decide which improvements get priority.
When you switch, free personal guidance applies specifically to patient-list CSV import. Confirm broader migration and export scope via [email protected].
The phone interrupts your treatments for every new booking or reschedule.
Patients book online 24/7 within the availability you set. The confirmation goes out automatically.
Consultation notes and documents are scattered across paper, folders and loose files.
One record per patient, with consultations, notes and documents kept together.
No-shows and late cancellations cost you treatment time every week.
Automatic reminders beforehand and a waiting list to refill a freed-up slot quickly.
Your calendar, records and payments live in separate tools that do not talk to each other.
Scheduling, records, forms, payments and follow-up work together in one system.
The patient books online within your availability. The appointment appears in your calendar right away.
2An automatic reminder goes out beforehand, so fewer patients forget their appointment.
3Write up the consultation and keep documents in the patient's record. The history stays at hand.
4Register the payment with the consultation and hand the patient a receipt right away.
5Book the next appointment, send a reminder or add the patient to the waiting list.
Day, week and month views. You set your availability and stay in control of your schedule.
Patients book through your personal booking link, within the rules you set.
Consultations, notes and documents per patient. The full history found in seconds.
Build your own intake and follow-up forms. Patients complete them in advance and the answers land in the record.
Register the payment with the consultation and hand over a receipt right away.
Automatic email reminders beforehand, optional SMS.
When a slot frees up, you refill it quickly with patients from your waiting list.
Multiple practitioners in one calendar, each with their own availability and rights. €25 per month excl. VAT per extra practitioner.
Choose practice software based on what you do every day: appointments, records, forms, payments and follow-up. Here is how VIMA compares to paper or a standalone calendar tool.
| Paper or Excel | Generic calendar tool | VIMA | |
|---|---|---|---|
| Patient record | Loose folders and files | Not included | Consultations, notes and documents per patient |
| Online booking | Phone and email | Sometimes, generic | Built in, within your availability |
| Forms | Paper or Word | Not included | Configurable and linked to the record |
| Payments and receipts | Manual | Not care-oriented | From the consultation |
| Reminders and waiting list | By hand | Limited | Automatic reminders and a waiting list |
| Everything in one system | No | No | Yes |
VIMA.care is Belgian osteopathy practice management software: osteopaths use it to manage appointments, online bookings, patient records, consultation notes, documents, configurable forms, payments, reminders and a waiting list. VIMA costs €30 per month excl. VAT for the first practitioner and €25 per month excl. VAT per extra practitioner. The free trial lasts 60 days, with no setup fee. Free personal guidance applies specifically to patient-list CSV import; confirm broader migration and export scope via [email protected]. VIMA runs in the browser and fits solo and group practices.
Looking for osteopathy practice management software in Belgium? VIMA provides the shared practice core an osteopathy practice runs on every day: an online calendar with availability you set yourself, 24/7 online booking, a patient record with consultations, notes and documents, configurable forms, payments with receipts, automatic reminders and a waiting list. Osteopathy-oriented record and intake building blocks exist; confirm in a demo which templates or draft templates are active for your account, and validate their content professionally.
Yes. VIMA is practice management software with a shared core for scheduling, online booking, patient records, forms, payments, reminders and a waiting list. Osteopathy-oriented record and intake building blocks exist; confirm in a demo which parts are active for your account and how to configure them for your practice.
Yes. Patients book 24/7 through your personal booking link. You decide your availability and which consultation types can be booked online. The confirmation goes out automatically.
Per patient you keep consultations, notes and documents. That way every patient's history is at hand, also in a group practice.
Yes. You build questions and forms, for example for intake or follow-up. Patients complete them in advance and the answers land in the record. Osteopathy-oriented intake building blocks exist; confirm in a demo which templates or draft templates are active for your account. You validate the content professionally.
Yes. You register the payment with the consultation and hand the patient a receipt right away. Outstanding amounts stay visible.
Yes. Automatic email reminders beforehand, optional SMS. When a slot frees up, you refill it quickly with the waiting list.
VIMA costs €30 per month excl. VAT for the first practitioner and €25 per month excl. VAT per extra practitioner. Optional SMS reminders and optional campaign-email credits are billed separately by use. No setup fee. 60 days free, no credit card, cancel monthly.
You can import a patient-list CSV with free personal guidance specifically for that import. Confirm broader migration and export scope via [email protected]. You can evaluate VIMA free for 60 days alongside your current workflow.