One shared core
Scheduling, patient records, online booking, configurable forms, payments, reminders and a waitlist work together in one platform.
Speech therapy software with built-in RIZIV administration
Your online agenda, patient records, reimbursement dossiers, third-party payer billing and the monthly statement per health insurance fund in one workflow. VIMA tracks session quotas and end dates automatically.
What current VIMA practices say
Users share how VIMA helps with clarity, responsive support, switching and feedback.
I am very happy with the switch to VIMA. Everything was handled very quickly and professionally. The transfer of my data from my previous software to VIMA went very smoothly. Thanks to the personal approach and fast response, the transition felt very easy. Aurélie Peers, VIMA user in Tielt
Does this sound like your speech therapy practice?
You count sessions by hand and track quotas and end dates of every reimbursement dossier yourself.
VIMA updates used and remaining sessions automatically with every attestation and alerts you when an end date approaches or a quota runs out.
For third-party payer billing you calculate the insurer share, co-payment and supplement yourself.
VIMA splits every amount automatically based on the RIZIV tariff and the patient's increased reimbursement status.
Every month you gather attestations per health insurance fund and check which payments have arrived.
VIMA groups third-party attestations into a monthly statement per fund and supports payment reconciliation.
Scheduling, patient records and RIZIV administration live in separate tools.
In VIMA, agenda, records, reimbursement dossiers and payments are one system that works together.
Your workflow from session to monthly statement
1Plan
Plan sessions in the online agenda or let patients book online, with automatic reminders.
2Reimbursement dossier
Open a dossier with pathology, RIZIV codes and the advising physician's approval, linked to the patient.
3Session and attestation
Register the session and create the attestation. Used and remaining sessions update automatically.
4Third-party payer
VIMA calculates the split between reimbursement, co-payment and supplement based on the RIZIV tariff.
5Statement and R-value
Create the monthly statement per health insurance fund and follow your yearly R-value for the social status.
RIZIV administration and practice management in one
Reimbursement dossier
Pathology, linked RIZIV codes, the advising physician's approval status and date, session quota, end date and bilans. Several dossiers per patient can run in parallel.
Third-party payer
Automatic split into reimbursement, co-payment and supplement, based on the RIZIV tariff and increased reimbursement status.
Statement per health insurance fund
A monthly collective statement that groups third-party attestations per fund and supports payment reconciliation.
RIZIV social status
One page with your yearly R-value, services with and without nomenclature and a breakdown per month.
Article 36 nomenclature
The full RIZIV nomenclature for speech therapy built in: conventioned and non-conventioned tariffs, bilan, individual and group sessions with their limits.
Agenda and patient records
Online scheduling, online booking, reminders, patient records, reports and payments in the browser, on smartphone, tablet and computer.
Paper and Excel, generic software or VIMA
| Paper or Excel | Generic practice software | VIMA for speech therapy | |
|---|---|---|---|
| Reimbursement dossier | Loose folders and forms | Not included | Per pathology, with RIZIV codes and approval |
| Quota and end date | Counted by hand | Not tracked | Updated with every attestation, with alerts |
| Third-party payer and co-payment | Calculated manually | Not included | Automatic split based on the RIZIV tariff |
| Statement per health insurance fund | Monthly copy-paste work | Not included | Grouped automatically per fund |
| R-value and social status | Reconstructed afterwards | Not included | Yearly R-value tracked automatically |
| One integrated workflow | No | Calendar and records only | Agenda, records and RIZIV administration together |
Honest about what you get
- Built in Belgium for care practices that want less administration.
- The full Article 36 nomenclature is built in, including conventioned and non-conventioned tariffs.
- Reimbursement dossiers, third-party payer billing and monthly statements support the Belgian RIZIV administration for speech therapy.
- Screenshots show dummy data, not real patient information.
- Confirm current app export, security, processors and the data processing agreement via [email protected].
One core. Depth per discipline.
VIMA is not generic practice software with a different label. We combine one reliable core with workflows that are built in depth for the disciplines we specifically support.
Deep in the workflow
Reimbursement records, per-patient third-party payer and collective statements match Belgian speech therapy administration.
Shaped with practices
Direct feedback from care providers who use VIMA daily guides product choices and helps decide which improvements get priority.
People who stay reachable
When you switch, free personal guidance applies specifically to patient-list CSV import. Confirm broader migration and export scope via [email protected].
More about VIMA for this practice
VIMA.care is speech therapy practice software for speech therapists in Belgium, where the profession is called logopedist or logopède. One system covers online scheduling, online booking, reminders, patient records, reports and payments, with Belgian RIZIV (INAMI) administration built in: reimbursement dossiers per pathology, third-party payer billing with an automatic split between reimbursement, co-payment and supplement, monthly collective statements per health insurance fund and the yearly R-value for the RIZIV social status. The full Article 36 nomenclature is included, with conventioned and non-conventioned tariffs. It runs in the browser on smartphone, tablet and computer. €30 per month excl. VAT for the first practitioner, 60 days free, cancel monthly.
Frequently asked questions about speech therapy software
Is VIMA speech therapy software made for Belgium?
Yes. VIMA is practice management software for speech therapists (logopedisten) in Belgium. Scheduling, online booking, patient records, reports and payments come with Belgian RIZIV administration built in: reimbursement dossiers, third-party payer billing, monthly statements, the Article 36 nomenclature and the yearly R-value.
What does the reimbursement dossier track?
Each dossier tracks the pathology, the linked RIZIV codes, the approval status and date of the advising physician, used and remaining sessions, the end date and the bilans, both the initial one and the one for an extension. A patient can have several dossiers running at the same time.
Are session quotas and end dates tracked automatically?
Yes. Every attestation updates the used and remaining sessions in the dossier, and VIMA alerts you when an end date approaches or a quota runs out.
How does third-party payer billing work?
VIMA automatically splits each amount into the reimbursement for the health insurance fund, the patient's co-payment and any supplement, based on the RIZIV tariff and the patient's increased reimbursement status.
Does VIMA create a monthly statement per health insurance fund?
Yes. VIMA groups your third-party attestations into a monthly collective statement per fund, which also supports reconciling incoming payments.
Can I follow my yearly R-value for the RIZIV social status?
Yes. A dedicated page shows your yearly R-value, your services with and without nomenclature and a breakdown per month.
What does VIMA cost for a speech therapy practice?
€30 per month excl. VAT for the first practitioner and €25 per month excl. VAT per extra practitioner, with all features included. No setup or installation fee. 60 days free, no credit card, cancel monthly.
Which devices does VIMA run on?
VIMA runs entirely in the browser on smartphone, tablet and computer. There is nothing to install.