One shared core
Scheduling, patient records, online booking, configurable forms, payments, reminders and a waitlist work together in one platform.
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Speech therapy software with built-in RIZIV administration
Your online agenda, patient records, the reimbursement dossier fields you fill in, third-party payer registration and a monthly overview per health insurance fund sit in one web application. VIMA shows the data you enter and submits nothing to a health insurance fund or RIZIV.
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What current VIMA practices say
Users share how VIMA helps with clarity, responsive support, switching and feedback.
I am very happy with the switch to VIMA. Everything was handled very quickly and professionally. The transfer of my data from my previous software to VIMA went very smoothly. Thanks to the personal approach and fast response, the transition felt very easy. Aurélie Peers, VIMA user in Tielt
One core. Depth per discipline.
VIMA is not generic practice software with a different label. We combine one reliable core with workflows that are built in depth for the disciplines we specifically support.
Deep in the workflow
Reimbursement records, per-patient third-party payer and collective statements match Belgian speech therapy administration.
Shaped with practices
Direct feedback from care providers who use VIMA daily guides product choices and helps decide which improvements get priority.
People who stay reachable
When you switch, free personal guidance applies specifically to patient-list CSV import. Confirm broader migration and export scope via [email protected].
Does this sound like your speech therapy practice?
Everything that belongs to one session is spread across your agenda, loose notes and separate administration.
In VIMA the agenda, the patient record, the reimbursement dossier and the payments sit in the same web application, linked to the same patient.
You want to find in one screen what a reimbursement dossier contains.
The dossier shows the fields you filled in: pathology, linked RIZIV codes, the approval status and date of the advising physician, the session quota, the end date and the initial and extension bilan. Several dossiers per patient run side by side.
With third-party payer you have to record per session what the health insurance fund pays and what the patient pays.
You enter those amounts with the session and VIMA shows them back per patient and per dossier, without splitting or calculating them. Which tariff applies you check with RIZIV: with third-party payer the agreement tariffs apply, also for a speech therapist who is not conventioned, and a supplement is separate and only possible where the regulations allow it.
At the end of the month you want to find your third-party payer attestations per health insurance fund.
The monthly overview lists the third-party payer attestations you registered for the chosen month, with the health insurance fund per attestation. Sending them and following up the payments you do yourself, outside VIMA.
Your workflow from session to monthly overview
1Plan
Plan sessions in the online agenda or let patients book online 24/7. Reminders and the waiting list sit in the same web application.
2Reimbursement dossier
The dossier screen shows the fields you fill in yourself: pathology, linked RIZIV codes, the approval status and date of the advising physician, the session quota, the end date and the initial and extension bilan. Several dossiers per patient run side by side.
3Session and Article 36 code
Register the session and pick an Article 36 code yourself from a selector that shows the code, the category and the amount displayed for that code. Which code and which amount apply today you check with RIZIV.
4Third-party payer
You fill in the financial fields with the session: what the health insurance fund pays and what the patient pays. VIMA uses registered tariff, preferential-treatment and convention data as workflow support. With third-party payer the agreement tariffs apply, also for a speech therapist who is not conventioned; a supplement is separate and only possible where the regulations allow it. VIMA records what you enter and does not decide whether it is legally permitted.
5Monthly overview and R-value
The monthly overview shows, per health insurance fund, the attestations you registered, and the yearly overview shows your R-value based on those same registrations. VIMA submits nothing to a health insurance fund or RIZIV, neither directly nor electronically, and decides nothing about your entitlement.
RIZIV administration and practice management in one
Reimbursement dossier
Pathology, linked RIZIV codes, the approval status and date of the advising physician, the session quota, the end date and the bilans, all as you fill them in. Several dossiers per patient can run in parallel.
Third-party payer fields
You record per session what the health insurance fund pays and what the patient pays; VIMA shows those amounts back and splits nothing automatically. With third-party payer the agreement tariffs apply, also for a speech therapist who is not conventioned, and a supplement is separate and only possible where the regulations allow it.
Monthly overview per health insurance fund
A monthly screen listing the third-party payer attestations you registered, with the health insurance fund per attestation. VIMA can group eligible attestations by mutuality and period and generate a statement from your registered data; it does not reconcile incoming payments.
Yearly R-value overview
One page with a yearly R-value overview and your services with and without nomenclature, based on the data you registered. It is a view, not a decision about your entitlement to the RIZIV social status.
Article 36 selector
For the service you pick an Article 36 code from a selector with the code, the category and one displayed amount. VIMA gives no guarantee about the completeness of that list or about the correctness of the tariff: check current codes, rules and tariffs with RIZIV.
Agenda and patient records
Online scheduling, 24/7 online booking, reminders, patient records, reports and payments in the browser, on smartphone, tablet and computer.
Paper and Excel, generic software or VIMA
| Paper or Excel | Generic practice software | VIMA for speech therapy | |
|---|---|---|---|
| Reimbursement dossier | Loose folders and forms | Not included | Dossier screen with pathology, RIZIV codes, approval, quota, end date and bilans that you fill in |
| Quota and end date | Counted by hand | Test how quota use and end date are shown | Visible in the dossier; correctly linked attestations update quota use, without legal validation or automatic end-date alerts |
| Third-party payer and co-payment | Written down per session | Not included | Amounts you record per session, with registered tariff, preferential-treatment and convention data as workflow support, shown per patient and per dossier |
| Overview per health insurance fund | Sorted per fund by hand each month | Not included | Monthly screen with the attestations you registered, with the fund per attestation |
| R-value and social status | Reconstructed afterwards | Not included | Yearly R-value overview based on the data you registered |
| One integrated workflow | No | Calendar and records only | Agenda, records, reimbursement dossiers and payments in one web application |
Honest about what you get
- Built in Belgium for speech therapy practices that want their agenda, patient records and RIZIV administration in one web application.
- For the service you pick an Article 36 code from a selector with the code, the category and one displayed amount; completeness of that list and correctness of the tariff are not guaranteed, so check current codes, rules and tariffs with RIZIV.
- Reimbursement dossiers, third-party payer fields, the monthly overview per health insurance fund and the yearly R-value overview show the data you registered yourself. VIMA submits nothing to a health insurance fund or RIZIV, neither directly nor electronically.
- Screenshots show dummy data, not real patient information.
- Confirm current app export, security, processors and the data processing agreement via [email protected].
More about VIMA for this practice
VIMA.care is Belgian practice and administration software for speech therapy, for solo and group practices, where the profession is called logopedist or logopède. In the same web application you keep the patient record, plan the agenda with 24/7 online booking and reminders, and register payments and receipts. For the Belgian RIZIV (INAMI) workflow, VIMA shows reimbursement dossiers with the fields you fill in yourself: pathology, linked RIZIV codes, the approval status and date of the advising physician, the session quota, the end date and the initial and extension bilan. You record the third-party payer fields with the session, open a monthly overview per health insurance fund of the attestations you registered, and consult a yearly R-value overview based on the same registrations. For the service you pick an Article 36 code from a selector that shows the code, the category and one displayed amount. VIMA runs in the browser on smartphone, tablet and computer: €30 per month excl. VAT for the first practitioner, 60 days free, cancel monthly. Always check current rules, codes and tariffs with RIZIV, and note that VIMA submits nothing to a health insurance fund or RIZIV.
Frequently asked questions about speech therapy software
Is VIMA speech therapy software made for Belgium?
Yes. VIMA is practice management software for speech therapists (logopedisten, logopèdes) in Belgium, for solo and group practices. Scheduling, 24/7 online booking, patient records, reports and payments sit in the same web application, together with delimited RIZIV views: reimbursement dossier fields, an Article 36 selector, third-party payer registration, a monthly overview per health insurance fund and a yearly R-value overview.
What does the reimbursement dossier show?
Each dossier shows pathology, linked RIZIV codes, the approval status and date of the advising physician, the session quota, the end date and the initial bilan or applicable extension context. Correctly linked attestations update quota use from the registered data. VIMA does not provide legal validation and does not send automatic alerts when a quota or an end date approaches. A patient can have several dossiers running at the same time.
Does VIMA contain the Article 36 nomenclature?
For the service you pick an Article 36 code from a selector that shows the code, the category and one displayed amount. VIMA gives no guarantee about the completeness of that list or about the correctness of the tariff, and it does not cover conventioned and non-conventioned tariffs as separate tariff sets: always check current codes, rules and tariffs with RIZIV.
How does third-party payer registration work?
You record with the session what the health insurance fund pays and what the patient pays as co-payment. VIMA uses registered tariff, preferential-treatment and convention data as workflow support and shows the amounts per patient and dossier. A speech therapist who is not conventioned but works with third-party payer must respect the agreement tariffs; a supplement is separate and only possible where the regulations allow it. VIMA records the data you enter and does not decide whether that is legally permitted.
What does the monthly overview per health insurance fund show?
It lists the third-party payer attestations you registered for the chosen month, with the health insurance fund per attestation. VIMA can group eligible attestations by mutuality and period and generate a statement from your registered data. It does not reconcile incoming payments and does not guarantee acceptance or payment.
What does the yearly R-value overview show?
It shows a yearly R-value overview and your services with and without nomenclature, based on the data you registered yourself. It decides nothing about your entitlement to the RIZIV social status: confirm conditions and amounts with RIZIV.
What does VIMA cost for a speech therapy practice?
€30 per month excl. VAT for the first practitioner and €25 per month excl. VAT per extra practitioner. Optional SMS reminders and optional campaign-email credits are billed separately by use. No setup or installation fee. 60 days free, no credit card, cancel monthly.
Which devices does VIMA run on?
VIMA runs entirely in the browser on smartphone, tablet and computer. There is nothing to install.